EXHIBITORS/VENDORS

Contributing to the success of a festival is the participation of community businesses and organizations providing diverse information, products and services. Many of those entities return for many years to make Pine Castle Pioneer Days the event that it has become. We welcome those again this year and encourage any other to consider joining us this year as we celebrate our past and celebrate the 250th anniversary of the signing of the American Declaration of Independence. We are also pleased to advise that rates for booth areas have been kept the same as last year.

Our rules and procedures are detailed below. Please read in its entirety. A printable copy is also available for download by selecting the "RULES" button at the bottom of the page. You can also register on line or get a printable copy of the booth applications by selecting the "REGISTRATION" Button below.

RULES and PROCEDURES

HOURS OF THE EVENT - Booths to be open: Saturday 9:00 am-5:00 pm & Sunday 10:00 am-4:00 pm. Pre-event set-up, Friday February 20th 8:30-5:30 pm Saturday 7:00 am to 8:30 am. All vehicles must be in designated parking area by 8:30 am Saturday and 7:30 am Sunday. NO vehicles permitted on site during the event prior to posted closing times.
VENDOR BOOTHS - There will be a limited number of vendors participating in the same category. This will be at the discretion of the Pine Castle Pioneer Days committee.
CONFIRMATION - If confirmation has not been received by January 15, 2026, you must text Pioneer Days (813-638-2058) immediately regarding your registration. SPACES WILL BE SOLD ON THE DAY OF THE EVENT IF AVAILABLE BUT YOU MUST ARRIVE BY 7:00 AM.
SALES TAX- Each exhibitor is responsible for collecting appropriate Florida Sales Tax and reporting sales tax to the State of Florida Department of Revenue.
REFUNDS: No refunds for booths or concessions will be given on the day of the event. A refund request must be made in writing and received by Pine Castle Pioneer Days (via email or postmarked) prior to February 1, 2026.
FINDING YOUR SPACE: You must check in at the registration booth prior to setting up your space. Site numbers are located in the middle of your site. Event volunteers will be available to guide you to your space and during the day if you need assistance.

LOADING/UNLOADING AND SET-UP HOURS: Friday, set-up may begin at 8:30 am. Friday, but must be completed by 5:30 pm. Saturday, you may begin setting up at 7:00 am. All vehicles must be removed from the grounds by 8:30 am. The official opening ceremony begins approximately at 10:00 am. The festival will conclude at 4:00 pm. on Sunday. NO cars will be permitted on the grounds for loading until that time. Professionalism and consideration of your fellow participants and the public enhances the quality and success of the show for everyone. Please pack up your booth before going for your vehicle. If this policy is disregarded, you will be requested to move your vehicle from the site and re-enter after packing is completed. NOTE: VEHICLE ENTRANCE AND EXITS WILL BE SPECIFICALLY IDENTIFIED.
PETS: No vendor pets are permitted on the event grounds at any time.
FOOD ITEMS: Due to liability insurance restrictions, the only food that may be distributed or sold during Pioneer Days is by a vendor having a food vendor’s agreement with such items pre-approved. Only pre-packaged foods with listed ingredients such as (Girl Scout Cookies) may be sold in booths.
RAFFLES/SOLICITING: There shall be absolutely no raffles, neither gambling nor soliciting. There will be no distribution of literature or soliciting to patrons outside of your assigned booth.
SECURITY: Limited security will be provided on site during the hours of darkness on Friday and Saturday nights. Your display may remain in place, however, IF YOU LEAVE SHOW ITEMS IN YOUR DISPLAY BOOTH DURING THE NIGHT, PIONEER DAYS AND RELATED PERSONNEL AND ORGANIZATIONS DO NOT ACCEPT RESPONSIBILITY FOR ANY LOSS, THEFT OR DAMAGE.
INFORMATION: The information booth will handle any questions or difficulties that may arise.
RESTROOMS: There are port-o-lets on site.
TRASH: Please help us maintain a clean area by using the trash bags that are available at the information booth. You may leave your tied trash bags at the nearest trash receptacle.
SMOKING/ALCOHOL: Smoking and drinking of alcohol is not permitted on the grounds of Pinecastle Pioneer Days at any time.
WEATHER: The Florida weather can change in a matter of minutes. Rain or shine, the event will go on, so please come prepared.
TENT TIE DOWNS: Stakes are permitted. In the event of inclement weather, the Arts and Crafts booths, Non-Craft booths and Commercial booths need to bring the appropriate materials (sandbags or weights) to secure your tent/canopy.
TENTS/CANOPIES/TABLES & CHAIRS: All vendors are responsible for their own tent/canopy, table and chairs.
LANGUAGE/BEHAVIOR: We expect all participants in Pine Castle Pioneer Days to conduct themselves with courtesy and kindness. Bullying and insulting behavior will not be tolerated and can result in offending parties being asked to leave the premises.